Transferring Records
The Colorado State Archives is the legal repository for selected historical and contemporary records and information generated by state and local governments in Colorado. In general, Colorado State Archives accepts records:
- created by a government office in the state of Colorado
- designated for permanent retention by records managers at the State Archives
The following video provides a fuller explanation of the transfer process.
The Colorado State Archives has three transfer programs: the Permanent Records program, the Security Copy program, and the Records Center. Please see the buttons below the video that will link to more information on each program.
Program Comparison Chart
| Permanent Records | Security Copies | Records Center | |
|---|---|---|---|
| Free to record creator | X | ||
| Storage fees billed to record creator | X | X | |
| Paper documents | X | X | |
| Digital records | X | X | |
| Photographs (prints, negatives) | X | X | |
| A/V (film, tape) | X | X | |
| For permanent records | X | X | X |
| For temporary records | X | X | |
| Custody transferred to State Archives | X | ||
| Custody remains with record creator | X | X | |
| Accessible to the public (barring legal restrictions) | X | ||
| Can only be accessed by record creator | X | X | |
| Fees charged for reproductions (print and digital) | X | ||
| Can be viewed by record creator in the State Archive's research room for no cost | X | X | X |
| Can be withdrawn by the record creator | X | X |