County Records Management

How does a county obtain approval to use this record retention schedule?

The Approval Request Form must be completed and returned to our office. Once approved, the county's name will be added to this site (Counties APPROVED). It is recommended that the county adopt by resolution use of this schedule.

This records management manual will not provide legal authority or authorization for destruction of county records by any county until it is approved for use for that county by the Colorado State Archives. Additionally, no record shall be destroyed if it pertains to any current or pending litigation.

The approval will remain in effect indefinitely or until rescinded by the county or State Archivist. Counties using this record retention schedule will be required to report yearly record destruction statistics to our office.

County Record Management Manuals

The PDF files below are the manuals used by county agencies.

Approved Counties

  1. Archuleta County
  2. Delta County
  3. Eagle County
  4. Lincoln County
  5. Logan County
  6. Kit Carson County
  7. Morgan County
  8. Otero County
  9. Pitkin County
  10. Washington County

  1. Alamosa County
  2. Archuleta County
  3. Baca County
  4. Bent County
  5. Broomfield County
  6. Chaffee County
  7. Conejos County
  8. Delta County
  9. Dolores County
  10. Eagle County
  11. Elbert County
  12. El Paso County
  13. Gilpin County
  14. Hinsdale County
  15. Huerfano County
  16. Kiowa County
  17. Lake County
  18. La Plata County
  19. Lincoln County
  20. Logan County
  21. Mesa County
  22. Mineral County
  23. Montrose County
  24. Morgan County
  25. Ouray County
  26. Park County
  27. Pitkin County
  28. Prowers County
  29. Rio Blanco County
  30. Saguache County
  31. San Miguel County
  32. Sedgwick County
  33. Summit County
  34. Teller County
  35. Yuma County

  1. Adams County
  2. Alamosa County
  3. Arapahoe County
  4. Archuleta County
  5. Baca County
  6. Bent County
  7. Chaffee County
  8. Conejos County
  9. Delta County
  10. Dolores County
  11. Douglas County
  12. Eagle County
  13. Elbert County
  14. El Paso County
  15. Gilpin County
  16. Hinsdale County
  17. Huerfano County
  18. Kiowa County
  19. Lake County
  20. La Plata County
  21. Lincoln County
  22. Logan County
  23. Mineral County
  24. Morgan County
  25. Ouray County
  26. Park County
  27. Pitkin County
  28. Prowers County
  29. Rio Blanco
  30. Saguache County
  31. San Miguel County
  32. Sedgwick County
  33. Summit County
  34. Teller County
  35. Weld County
  36. Yuma County

N/A

  1. Clear Creek County - Sheriff's Retention
  2. Crowley County Sheriff's Office
  3. Delta County Sheriff's Office
  4. Elbert County Sheriff's Office
  5. Garfield County Sheriff's Office
  6. Gilpin County Sheriff's Office
  7. Jackson County Sheriff's Office
  8. Lake County Sheriff's Office
  9. Larimer County Sheriff's Office
  10. Kit Carson County Sheriff's Office
  11. Montezuma County Sheriff's Office
  12. Montrose County Sheriff's Office
  13. Morgan County Sheriff's Office
  14. Otero County Sheriff's Office
  15. Phillips County Sheriff's Office
  16. Pitkin County Sheriff's Office
  17. Park County Sheriff's Office
  18. Prowers County Sheriff
  19. Rio Blanco Sheriff's Office
  20. Rio Grande Sheriff's Office
  21. Sedgwick County Sheriff
  22. Washington County Sheriff's Office